Documents in ClubV1

Originally written by Zak Taylor. Published 22 October 2024, last updated 30 September 2025 on the Club Systems help centre.

This guide provides essential steps for effectively managing documents within ClubV1, making it easier for users to organize and share files with club members. By following the instructions, users can create folders, customise visibility settings, and upload documents efficiently, ensuring that important information is accessible to the right audience. It's a valuable resource for anyone looking to streamline document management in their club environment.

1. Navigate to <https://www.clubv1.com/Club/UploadedDocuments>

Adding a Folder

2. Click "Add Folder"
3. The "New Folder" options will then appear. Firstly you can enter a name for your folder.
4. Select if you want this folder to appear to your members on the ClubV1 Member's Hub.
5. Choose how your would like the documents within the folder to be ordered, alphabetically or in date order.
6. If you haven't hidden your folder on the Member's Hub, then you can further filter who can see this folder by using the Edit Categories option. If you want everyone to see the folder then you can either deselect every category or select every category. If you only want specific categories to see the folder then simply select the required categories.
7. Click "Save"
8. You can edit your folder by selecting the "Edit" option at the top. This will allow you to change any of the settings you previously saved on the "Add Folder" page.
9. You can delete your folder by selecting "Delete" at the top. Doing this will ask you where you want to move any existing documents to.

Adding a file to a folder

10. Click "Add File"
11. Select "Choose Files". This will allows you to add a file from your device.
12. Select whether this specific file should display on the ClubV1 Member's Hub.
13. Click "Upload"
14. Your uploaded files/documents will display in a list within the folder.
15. You're able to Edit the settings for the file by selecting "Edit". This will give you the option to rename the document, move the document to a different folder or change the "Show on Hub?" status.
16. You can remove the document from ClubV1 by selecting "Delete". Please note that this is not reversable and if you remove the document, you must re-upload it if you wish to use it again.

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