Editing charges for an existing bill

Created by Migration Bot, Modified on Thu, 3 Sep at 4:42 PM by Migration Bot

Originally written by Zak Taylor. Published 3 September 2024, last updated 30 September 2025 on the Club Systems help centre.

This guide provides a straightforward method for editing charges on existing bills, which is especially helpful during an active financial year when adjustments are necessary. By following the steps outlined, users can update bill amounts efficiently without the hassle of deleting and recreating bills, saving time and reducing administrative burden. Whether you need to correct errors or adjust charges, this guide streamlines the process and ensures accurate billing.

Amending the charges on an existing bill proves useful when the financial year is underway and payments have been made, yet the bill charges need alteration for any reason. This process enables the update of bill charges without the necessity to remove allocations or the bill itself, thereby avoiding the need to begin anew.

Enabling "Edit Charges" for Bills

Navigate to <https://www.clubv1.com/Home/MyHome>
Click here.
Click "Settings"
Click "Club Details"
Click "Letters & Bills"
Click "Yes" for "Edit Charges"
Click "Save Settings"

Editing an existing bill's charges

Click "People"
Click "Directory"
Select the Person Record for the bill you wish to edit
Click "Finance"
Click "Bills and Payments"
Click "Add Payment"
Click "Continue"
Select "Edit Charges"
It is now possible to update the amounts on an existing bill without the need to delete and recreate it.
As you can see I have updated the Nett from 1000, to 500.
Click "Continue"
Click "Finish"
Reviewing the Bill Summary for the recently edited bill, you will notice that the charge item amounts have updated accordingly.