Direct Debit Extract

Originally written by Zak Taylor. Published 3 September 2024, last updated 30 September 2025 on the Club Systems help centre.

This guide provides essential steps for efficiently generating a Direct Debit Extract, allowing users to automate monthly payment collections from their bank. By following the outlined process, users can easily manage expected payments and choose the appropriate file format for extract downloads. It also includes instructions on how to enable individuals for direct debit payments, ensuring a seamless setup.

1. The Direct Debit Extract tool generates a DD Extract for monthly payment collection by the bank. It examines expected payments in people's records to determine their inclusion in the Direct Debit Extract.

Generating Direct Debit Extract

2. Navigate to [https://www.clubv1.com/Home/MyHome](https://www.clubv1.com/Home/MyHome)
3. Click "Finance"
4. Click "Bills"
5. Click "All Bills"
6. Click "Direct Debit Extract"
7. Set the Due From and Due To dates in your direct debit extract. This will ultimately be the dates used to find the correct expected payments.
8. Click "Continue"
9. The next step will show all expected payments within the date range set on the previous step. As shown below I only have one expected payment as only one person in this club has a scheme set against the bill however your list will most likely be a lot longer.
   
   You can search this list either by name or by Ref No.
   
   You can also enable/disable people to be included in the Direct Debit Extract by toggling the slider in the first column.
10. The third and final step of this wizard is to confirm the download and select the download format.
    
    You can choose to download AUDDIS Mandate files for record with the Next Direct Debit Type set to "New" in their records.
    
    You can also choose the format to be downloaded, either Text or CSV.
11. Click "Confirm" and the relevant files will be downloaded to your device.

Enabling a person for Direct Debits

12. Select a Person Record and then select "Edit"
13. Select the "Finance" step in the wizard
14. Enter your ClubV1 Password to access the Financial Information.
15. You need to enter the person's Account Number and Sort Code, enable Pay by Direct Debit and set a Next Direct Debit Type.

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