Adding a Group Booking

Created by Migration Bot, Modified on Thu, 3 Sep at 4:49 PM by Migration Bot

Originally written by Zak Taylor. Published 12 July 2024, last updated 30 September 2025 on the Club Systems help centre.

This guide provides step-by-step instructions on how to add and edit group bookings in a club management system. It explains how to add a group booking, including selecting tee times, adding an organizer, charging green fee rates, and adding additional details. It also covers how to edit a group booking, including editing tee times and making any necessary edits to the booking. By following this guide, users can efficiently manage group bookings for their club.

Group Bookings provide a convenient method to reserve several tee times simultaneously. They offer features like recording the booker's details, applying charges for green fees, and adding EPOS items, making them an ideal option for managing society bookings, for instance.

Adding a Group Booking

Navigate to <https://www.clubv1.com/TeeSheet?courseID=-1&dateTime=2024-07-12>
Click "Select"
To add a group booking, follow these steps:

1. Tick the Tee Times on the left.
2. Select the + option.
3. Choose "Add Group Booking"
In the "Add Group Booking" modal, enter a name for the Group Booking and enter the "Organiser Name" by typing in the surname of a member in your club. If the organiser isn't a member then you can select "Add Visitor" instead.
When selecting a member as the organiser, the contact number and email address will be automatically populated from the member's record, this can still be updated manually if required.
You're able to charge Green Fee Rates for the booking by selecting "Add New Rate"
A list of your Green Fee Rates will appear for you to select from, you can then still manually adjust the rate itself and quantity for this booking if needed
You're able to add multiple different rates to the booking
Like the regular casual booking modal, services, payments and notes will all be available to add at the top.
Catering and Facilities will also be available to add to the booking so you can keep all details you may require for a group booking in one place
Click "Save Booking" once you're ready to save

Editing a Group Booking

Find the Group Booking you want to edit and select the green pencil icon
You will have two option, "Edit Group Booking" and "Edit Group Booking Tee Times"
"Edit Group Booking Tee Times" will allow you to select and deselect Tee Times for the Group Booking
Once you've done editing the times, select "Save" at the top of the page
Selecting "Edit Group Booking" will load the Group Booking modal again for you make any necessary edits